EasyBiz Team

Luxembourg is an attractive location for entrepreneurs looking to enter the food and beverage industry. Whether you want to start a coffee shop in Luxembourg or operate a mobile food truck in Luxembourg, understanding the local regulations, permits, and costs is essential.

Opening a cafe requires compliance with strict HORECA (Hotels, Restaurants, and Cafes) regulations, obtaining necessary licenses, and ensuring your business is financially viable. This guide provides a detailed breakdown of the steps involved in how to open a cafe in Luxembourg successfully.

Choose your coffee business model

Before registering your business, decide on the type of coffee shop you want to operate:

Your choice will determine the permits, costs, and space requirements for your business.

Register your business

To open a HORECA company in Luxembourg, you must follow a formal business registration process. The steps include:

Step 1️⃣. Obtain an establishment permit

Before opening your cafe, you must obtain an establishment permit from the Ministry of Economy. This permit is mandatory for all businesses in the HORECA sector.

For more details on the Liste autorisation d’établissement Luxembourg, visit the official <a href="https://guichet.public.lu/en/entreprises/creation-developpement/autorisation-etablissement/commerce/horeca.html">Guichet.lu</a>.

Step 2️⃣. Register the business with the Luxembourg Trade Register (RCS)

Once you have the establishment permit, you must register your business with the Registre de Commerce et des Sociétés (RCS). This step is necessary whether you set up a coffee shop or a food truck in Luxembourg.

Step 3️⃣. Tax and social security registration

All businesses must register with the Luxembourg Inland Revenue (ACD) for taxation purposes and with the Centre Commun de la Sécurité Sociale (CCSS) if you plan to hire employees.

SARL | SARL-S in 5 days. Fully online and simple process.

Costs of opening a cafe in Luxembourg

The costs of opening a cafe in Luxembourg depend on the size and location of your business. Below is an estimated breakdown of the main expenses:

If you choose to open a food truck in Luxembourg, the costs may be lower, typically ranging from 30,000 euros to 80,000 euros for purchasing and equipping a truck. However, you must obtain additional mobile vendor permits from local authorities.

Permits for cafe in Luxembourg

The following licenses and HORECA permits are necessary to operate a coffee shop in Luxembourg:

Establishment permit

Luxembourgish Veterinary and Food Administration (ALVA) must inspect and approve your premises.

Food safety and hygiene certification

Issued by the local municipal authorities.

Alcohol license (if serving alcohol)&nbsp;

If playing background music, a license from SACEM Luxembourg is required.

Music license

For food trucks in Luxembourg, you also need a special street vending permit from the local municipality.

Choosing the best location for your coffee shop

Location is crucial to success. Some of the best areas for a coffee shop in Luxembourg include:

If you opt for a food truck in Luxembourg, popular locations include university areas, business districts, and local markets.

Hiring staff and compliance with labour laws

If you plan to hire employees, ensure compliance with Luxembourg’s labour laws:

Conclusion

To open a coffee shop in Luxembourg, you must obtain an Establishment Permit, register your business, and ensure compliance with local food safety regulations. Whether launching a traditional cafe or a food truck in Luxembourg, understanding costs, location strategies, and permit requirements is crucial to success.

The process typically takes 3 to 6 months, depending on various factors such as permit approvals, business registration, and property setup. Obtaining the Establishment Permit from the Ministry of Economy can take 4 to 8 weeks, while registering with the Luxembourg Trade Register (RCS) usually takes 1 to 2 weeks. Finding a location, setting up the interior, and securing necessary food safety certifications add more time to the process. If you are applying for financing or business loans, it may take additional time for approvals.

Yes, foreigners can start a coffee shop in Luxembourg, but non-EU citizens may face additional requirements. EU and EEA citizens can register their businesses freely. However, non-EU entrepreneurs may need a business visa or a residence permit for self-employment, which requires proving financial resources and submitting a solid business plan. The approval process can take several months. Additionally, all foreign entrepreneurs must obtain an Establishment Permit, ensuring they have the required experience and clean legal records.

To legally start a coffee shop in Luxembourg, you must obtain: an establishment permit, food safety and hygiene certification, an alcohol license, and a music license. For food trucks in Luxembourg, an additional street vending permit is necessary from the local commune where you plan to operate.

Yes, opening a food truck in Luxembourg can be easier and more affordable than opening a traditional café. Food trucks require fewer permits and lower initial investment since there is no need to rent a storefront.

In Luxembourg, Value Added Tax (VAT) applies to food and beverage businesses. The standard VAT rate is 17%. Cafés must register for VAT collection if their annual revenue exceeds €35,000. Businesses under this threshold can opt for VAT exemption, but they cannot reclaim VAT on expenses.

The costs of opening a café in Luxembourg depend on the business model, location, and size. Estimated costs include: If you choose to open a food truck in Luxembourg, the total initial investment is usually between €30,000 and €80,000, depending on the type of truck and kitchen equipment.

Choosing the right location is key to a successful coffee shop in Luxembourg. Some of the best areas include: Luxembourg City Centre, Kirchberg: Business district, Gare (Train Station Area), Clausen &amp; Grund. For food trucks in Luxembourg, ideal locations include university areas, business districts, and local markets. Some food trucks also operate seasonally at festivals and events.

If you plan to operate a small takeaway café, you might be able to run it alone. However, a larger coffee shop with seating will require staff.  If you want to reduce staffing costs, consider implementing digital ordering kiosks or self-service stations.

Starting a coffee business in Luxembourg comes with its challenges, including high rental costs, seasonal demand and competition. To overcome these challenges, strong branding, online presence, and customer engagement are essential.

Discover the costs, legal requirements, and step-by-step guide to start a coffee shop in Luxembourg.

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Luxembourg est une destination attrayante pour les entrepreneurs souhaitant entrer dans le secteur de la restauration. Que vous souhaitiez ouvrir un café au Luxembourg ou exploiter un food truck au Luxembourg, il est essentiel de comprendre les réglementations locales, les permis et les coûts associés.

L’ouverture d’un café exige le respect des réglementations strictes du secteur HORECA (Hôtels, Restaurants et Cafés), l’obtention des licences nécessaires et une bonne planification financière. Ce guide vous fournira toutes les étapes pour démarrer un café au Luxembourg avec succès.

Choisir votre modèle d’entreprise

Avant d’enregistrer votre entreprise, déterminez le type de café que vous souhaitez ouvrir :

Votre choix déterminera les permis, coûts et exigences en termes d’espace pour votre activité.

Enregistrer votre entreprise

Pour ouvrir une entreprise HORECA au Luxembourg, vous devez suivre plusieurs étapes officielles :

Étape1️⃣. Obtenir un permis d’établissement

Avant d’ouvrir votre café, vous devez obtenir un permis d’établissement délivré par le Ministère de l’Économie. Ce permis est obligatoire pour toutes les entreprises du secteur HORECA.

Pour plus d’informations sur la liste d’autorisation d’établissement Luxembourg, consultez <a href="https://guichet.public.lu">Guichet.lu</a>.

Étape2️⃣. Enregistrer l’entreprise au Registre du Commerce et des Sociétés (RCS)

Une fois le permis d’établissement obtenu, vous devez inscrire votre entreprise au Registre du Commerce et des Sociétés (RCS), que ce soit pour ouvrir un café ou exploiter un food truck au Luxembourg.

Étape3️⃣. Immatriculation fiscale et sociale

Toutes les entreprises doivent s’enregistrer auprès de :

SARL | SARL-S en 5 jours. Processus simple et 100 % en ligne.

Coût d’ouverture d’un café au Luxembourg

Le coût d’ouverture d’un café au Luxembourg dépend de plusieurs facteurs, notamment la taille et l’emplacement. Voici un aperçu des principales dépenses :

Si vous ouvrez un food truck au Luxembourg, les coûts sont généralement inférieurs, entre 30 000 € et 80 000 €, incluant l’achat et l’équipement du camion. Cependant, vous devez obtenir des permis de ‘vendeur ambulant’ supplémentaires auprès des autorités locales.

Permis nécessaires pour un café au Luxembourg

Les licences suivantes sont obligatoires pour exploiter un café au Luxembourg :

Les food trucks au Luxembourg nécessitent un permis de vente ambulante supplémentaire.

Choisir le meilleur emplacement pour votre café

L’emplacement joue un rôle clé dans la réussite d’un café. Voici les <b>meilleurs quartiers</b> au Luxembourg :

Pour les food trucks au Luxembourg, les universités, quartiers d’affaires et marchés locaux sont des emplacements stratégiques.

Embauche de personnel et conformité au droit du travail

Si vous embauchez des employés, vous devez respecter les lois luxembourgeoises :

Ouvrir un café au Luxembourg nécessite d’obtenir un permis d’établissement, d’enregistrer l’entreprise et de se conformer aux réglementations alimentaires. Que vous lanciez un café traditionnel ou un food truck, la planification des coûts et des permis est essentielle.

Les coûts, les exigences légales et les étapes essentielles pour démarrer un café au Luxembourg.

Ouvrir un Café au Luxembourg : Guide Complet

Open a Coffee Shop in Luxembourg: A Complete Guide

What does it mean to outsource accounting and bookkeeping?

Before fully getting into the benefits of outsourcing, it is important to be clear about what it means. 

Outsourcing accounting and bookkeeping means delegating these tasks to a specialized external provider, which means that instead of having an accountant or an internal accounting department, an accounting firm, a professional firm or a freelancer is used to manage these functions.

Outsourcing then implies that a third party takes responsibility for the accounting and administrative processes using its own staff, its own technological tools and procedures. 

However, when talking about outsourcing <a href="https://easybiz.lu/accounting">accounting</a> or <a href="https://easybiz.lu/bookkeeping-services-luxembourg">bookkeeping</a>, this does not imply a complete outsourcing of all processes, it is possible to outsource only a part. In a company, these processes are numerous, covering the daily recording and organization of financial transactions, the preparation and presentation of financial reports, the handling of payroll and many more. They can be categorized into two major groups: bookkeeping and accounting. 

Main benefits of outsourcing accounting and bookkeeping

Accounting and bookkeeping outsourcing is gaining popularity among companies, especially <a href="https://easybiz.lu/en/blog/how-to-create-startup-in-luxembourg">startups</a> and SMEs that cannot afford to have an in-house accounting service and cannot afford to spend all their time on administrative and accounting operations. In other words, companies are increasingly looking to outsourcing in order to optimize their resources and reduce the administrative burden, but these are not the only reasons. When facing the question of “what is the reason to outsource bookkeeping?”, there are a lot of answers. Here are some of the main ones:&nbsp;

✔️Saving time and internal resources

Accounting is a complicated and time-consuming task, time that could be invested in optimizing and improving the company's own activity.

✔️Reduction of operating costs

Savings are one of the main advantages of outsourcing. Hiring in-house staff to do the accounting involves a lot of expenses: salary costs, social benefits, training, infrastructure, specialized software and more. Outsourcing converts these fixed costs into variable costs, since you only pay for the services required and eliminate expenses associated with maintaining your own department.

✔️Greater focus on core business

One of the reasons in favor of outsourcing put forward by both large and small companies is not to dedicate resources to tasks that are not part of the core business. Performing tasks that are considered secondary in most cases implies allocating funds, time and training to such tasks, which can absorb a significant amount of such resources. By leaving accounting tasks in the hands of specialists, company leaders and teams can concentrate on core business activities.

✔️Access to specialized professionals

In the day-to-day running of a company, there are many accounting-related tasks that require high levels of expertise and knowledge that are often difficult to achieve with in-house staff. In contrast, accounting firms and third-party providers have up-to-date experts who can ensure professional and correct management of finances and provide expert advice in complex situations.

In addition, companies often need the services of a leading expert in a particular subject matter.&nbsp;

For example, a company seeking investors or financing may require the preparation of audited financial statements or special financial reports that meet international standards. These tasks require a high degree of accounting expertise and knowledge of standards such as IFRS or US GAAP that are often beyond the reach of many SMEs' in-house staff. Outsourcing this process would ensure the quality and accuracy of the information presented to investors and reduce the risk of making mistakes that could hinder trading.

✔️Reducing errors and improving compliance

In many instances hiring a specialized third party can yield better results than would be obtained by performing the accounting in-house and errors can be minimized. In addition, specialized services keep up to date with legal and tax changes, reducing the risk of penalties and ensuring compliance with all regulatory obligations.

✔️Scalability and flexibility in the face of business growth

Outsourcing makes it easy to adapt the volume of contracted services according to the company's needs. If the business grows or shrinks, it is easy to adjust the required resources without worrying about hiring or firing processes.

✔️Strategic advice and external vision

Outsourcing accounting not only ensures that the books are up to date and that the company complies with all regulations, but also opens the door to high-level financial advice. Experienced accountants who serve multiple companies and industries often have a broad, up-to-date view of the business environment and can identify trends, risks and opportunities that may go unnoticed by an in-house team.  These professionals not only record and report financial information but can also analyze the numbers in depth and offer strategic recommendations.

Payroll services and accounting from €90. Expert team ready to help.

Potential challenges in accounting outsourcing 

While the advantages of outsourcing accounting and bookkeeping services are numerous, outsourcing can also present certain challenges that are important to anticipate and manage appropriately. Some of the key challenges include the following:

❗Loss of control and visibility over financial processes

The main risk is the loss of control over outsourced areas or activities. The company is delegating all the knowledge and development of these tasks to that other company, thus becoming dependent on its supplier, and will have to carry out monitoring and quality control tasks. 

❗Loss of internal knowledge and increased dependency

When a process is delegated, not only is the performance of the outsourced tasks delegated, but also the knowledge itself. When a company entrusts a third party to perform a certain task, it is renouncing to develop the necessary knowledge to perform it. If the outsourcing contract is prolonged over time, the loss of knowledge becomes greater and greater, which increases the degree of dependence on the contracting company.

In addition, if all information and financial processes depend on a single supplier, an unforeseen change, such as the supplier's bankruptcy or the termination of the contract, can seriously affect the company.

❗Communication barriers and possible misunderstandings

Communication between all parties in the business value chain is very important. Communication with an outsourced team can be less fluid and lead to misunderstandings, delays in the delivery of information or fulfillment of tasks.

❗Risk of leaking sensitive information

Accounting information is critical and confidential and sharing sensitive data with a third party can raise privacy and security concerns or lead to situations that go beyond concern involving actual leaks of sensitive information. 

❗Increased start-up costs

Another major risk of outsourcing is the increase in start-up costs, i.e., all the resources devoted to the search, selection, hiring and implementation of the outsourcing.

The selection costs include the resources allocated to the evaluation of the different alternatives available for the selection of the supplier, it is essential to examine experience, infrastructure, quality culture and timeliness of delivery. Negotiation and contracting costs involve meetings with the selected supplier to reach service agreements, contract definition and policy management. Implementation costs include internal employee time in transferring the organization's style, standards and culture to the supplier, as well as adaptation of the new process. 

❗Inadequate quality

There is a risk that the selected vendor does not have the level of experience, expertise or commitment necessary to adequately meet the company's needs. This can lead to errors, non-compliance with regulations or delays, negatively affecting the company.&nbsp;

❗Affecting the work environment

Another important risk of outsourcing accounting and bookkeeping that usually occurs when replacing an existing accounting department in the company is the impact on the work environment. When a company makes the decision to implement this strategy, the people directly related to the activity are susceptible to being fired due to the elimination of jobs that are transferred to the third party, which generates uncertainty, demotivation in the employees and a decrease in productivity, conditions that end up affecting the organizational climate.

Tips for successful outsourcing

In many cases it is much more profitable to hire an external company than to have an in-house department or workers dedicated to a task that is not related to the business activity itself and as complex as accounting. However, although there are many associated risks, as seen in the previous section, by adopting good practices and following certain recommendations these risks can be eliminated or reduced. Below are some recommendations for successful outsourcing:

Outsourcing accounting and bookkeeping has become a very attractive strategy for SMEs, startups and in general companies of all types that are looking for efficiency improvements, cost savings and greater flexibility. As seen, the benefits are numerous and although there are also risks, following good practices and recommendations it is possible to mitigate them. 

One of the most important points is a good external provider and the good news is that you don't have to spend hours looking for one, you have already found it, EasyBiz is here to help you with everything you need in the accounting area, contact us.&nbsp;

Bookkeeping refers to the systematic recording and organization of daily financial transactions, such as sales, purchases, receipts, and payments. It forms the foundation for all financial reporting. Accounting, on the other hand, involves analyzing, interpreting, and summarizing the data recorded by bookkeeping. Accountants prepare financial statements, ensure compliance, and provide strategic advice for decision-making.

Yes, outsourcing accounting is particularly beneficial for startups and small businesses. These organizations often have limited resources and may not need or afford a full-time accounting team. By outsourcing, they gain access to experienced professionals, save time and costs, and can focus more on growing their core business without worrying about complex financial tasks.

To select the best provider, research several candidates and review their credentials, experience, and client references. Ensure they have expertise in your specific industry and can offer the services you need. Look for clear communication, strong data security protocols, and transparent pricing. It’s also valuable to start with a trial period to evaluate the partnership before making a long-term commitment.

Leave the numbers to the experts: bookkeeping, accounting, efficiency, cost savings.

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Que signifie externaliser la comptabilité et la tenue de livres ?

Avant d’entrer pleinement dans les avantages de l’externalisation, il est important de bien comprendre ce que cela signifie.&nbsp;

Autrement dit, externaliser la comptabilité et la tenue de livres consiste à déléguer ces tâches à un prestataire externe spécialisé, ce qui signifie qu’au lieu d’avoir un comptable ou un département comptable interne, on fait appel à un cabinet comptable, un cabinet professionnel ou un travailleur indépendant pour gérer ces fonctions.

L’externalisation implique donc qu’un tiers prend la responsabilité des processus comptables et administratifs en utilisant son propre personnel, ses propres outils technologiques et ses propres procédures. 

Cependant, lorsqu’on parle d’externalisation de la comptabilité ou de la tenue de livres, cela n’implique pas nécessairement une externalisation totale de tous les processus ; il est possible d’en externaliser seulement une partie. Dans une entreprise, ces processus sont nombreux, de l’enregistrement et de l’organisation quotidiens des transactions financières, à la préparation et à la présentation de rapports financiers, à la gestion de la paie et bien plus encore. Ils peuvent être classés en deux grands groupes : la tenue de livres et la comptabilité. 

Avantages principaux de l’externalisation de la comptabilité et de la tenue de livres

L’externalisation de la comptabilité et de la tenue de livres gagne en popularité auprès des entreprises, en particulier les startups et les PME qui n’ont pas les moyens d’avoir un service comptable interne et qui ne peuvent pas consacrer tout leur temps aux opérations administratives et comptables. Autrement dit, les entreprises cherchent de plus en plus à externaliser afin d’optimiser leurs ressources et de réduire la charge administrative, mais ce ne sont pas les seules raisons. Lorsqu’on se pose la question « pourquoi externaliser la tenue de livres ? », il existe de nombreuses réponses. Voici quelques-unes des principales:

✔️Économie de temps et de ressources internes

La comptabilité est une tâche complexe et longue, et ce temps pourrait être investi dans l’optimisation et l’amélioration de l’activité propre de l’entreprise.

✔️Réduction des coûts d’exploitation

Les économies réalisées sont l’un des avantages majeurs de l’externalisation. Recruter en interne pour gérer la comptabilité implique de nombreuses dépenses : coûts salariaux, avantages sociaux, formation, infrastructure, logiciels spécialisés, etc. L’externalisation transforme ces coûts fixes en coûts variables, car vous ne payez que pour les services requis et éliminez les dépenses liées au maintien de votre propre service.

✔️Concentration accrue sur le cœur de métier

L’un des arguments avancés par les grandes comme les petites entreprises en faveur de l’externalisation est de ne pas consacrer de ressources à des tâches qui ne font pas partie du cœur de métier. Accomplir des tâches considérées comme secondaires implique généralement d’allouer des fonds, du temps et de la formation, ce qui peut absorber une partie importante de ces ressources. En confiant les tâches comptables à des spécialistes, les dirigeants et les équipes de l’entreprise peuvent se concentrer sur les activités principales de l’entreprise.

✔️Accès à des professionnels spécialisés

Au quotidien, de nombreuses tâches liées à la comptabilité requièrent un haut niveau d’expertise et de connaissances, difficile à atteindre avec du personnel interne. Les cabinets comptables et autres prestataires disposent, eux, d’experts à jour qui peuvent garantir une gestion professionnelle et correcte des finances, ainsi que fournir des conseils spécialisés dans des situations complexes. 

De plus, il arrive que les entreprises aient besoin des services d’un expert de haut niveau dans un domaine particulier. 

Par exemple, une entreprise cherchant des investisseurs ou un financement peut nécessiter la préparation d’états financiers audités ou de rapports financiers spéciaux conformes à des normes internationales. Ces tâches requièrent un haut degré de spécialisation comptable et une maîtrise de normes telles que les IFRS ou les US GAAP, souvent hors de portée du personnel interne de nombreuses PME. Externaliser ce processus garantit la qualité et la précision des informations présentées aux investisseurs et réduit le risque d’erreurs susceptibles de freiner les transactions.

✔️Réduction des erreurs et amélioration de la conformité

Dans de nombreux cas, faire appel à un spécialiste externe permet d’obtenir de meilleurs résultats qu’en traitant la comptabilité en interne, et les erreurs peuvent être minimisées. De plus, les prestataires spécialisés restent à jour sur les évolutions légales et fiscales, ce qui réduit le risque de sanctions et garantit le respect de toutes les obligations réglementaires.

✔️Scalabilité et flexibilité face à la croissance de l’entreprise

L’externalisation facilite l’adaptation du volume de services contractés en fonction des besoins de l’entreprise. Si l’activité augmente ou diminue, il est facile d’ajuster les ressources nécessaires sans se soucier des processus d’embauche ou de licenciement.

✔️Conseil stratégique et vision externe

Externaliser la comptabilité permet non seulement de s’assurer que les livres sont à jour et que l’entreprise respecte toutes les réglementations, mais ouvre également la porte à des conseils financiers de haut niveau. Les comptables expérimentés, qui accompagnent plusieurs entreprises et secteurs, possèdent souvent une vision large et actualisée de l’environnement économique et sont en mesure d’identifier des tendances, risques et opportunités susceptibles d’échapper à une équipe interne. Ces professionnels ne se contentent pas d’enregistrer et de présenter les informations financières, ils peuvent également analyser les données en profondeur et formuler des recommandations stratégiques.

Services de comptabilité à partir de 90 €. Une équipe d'experts à votre service

Désavantages potentiels de l’externalisation de la comptabilité

Bien que les avantages de l’externalisation de la comptabilité et de la tenue de livres soient nombreux, cette pratique peut aussi présenter certains défis qu’il est important d’anticiper et de gérer de manière appropriée. Parmi les principaux désavantages, on peut citer les suivants :

❗Perte de contrôle et de visibilité sur les processus financiers

Le principal risque réside dans la perte de contrôle sur les domaines ou les activités externalisées. L’entreprise délègue tout le savoir-faire et le développement de ces tâches à une autre société, devenant ainsi dépendante de son prestataire, et devra mettre en place un suivi ainsi qu’un contrôle de la qualité. 

❗Perte de savoir-faire interne et dépendance accrue

Lorsqu’un processus est délégué, ce n’est pas seulement l’exécution des tâches externalisées qui l’est, mais aussi la connaissance qui s’y rattache. Lorsqu’une entreprise confie une tâche à un tiers, elle renonce à développer le savoir nécessaire à sa réalisation. Si le contrat d’externalisation se prolonge dans le temps, la perte de connaissance s’accentue, ce qui augmente le degré de dépendance vis-à-vis du prestataire.

De plus, si toutes les informations et processus financiers dépendent d’un seul fournisseur, tout changement imprévu, tel que la faillite du prestataire ou la résiliation du contrat, peut sérieusement affecter l’entreprise.

❗Barrières de communication et risques de malentendus

La communication entre toutes les parties prenantes de la chaîne de valeur est primordiale. La communication avec une équipe externalisée peut être moins fluide et entraîner des malentendus, des retards dans la transmission des informations ou l’exécution des tâches.

❗Risque de fuite d’informations sensibles

Les informations comptables sont critiques et confidentielles, et le partage de données sensibles avec un tiers peut susciter des inquiétudes en matière de confidentialité et de sécurité, voire déboucher sur des situations où des fuites réelles de données sensibles se produisent. 

❗Augmentation des coûts de démarrage

Un autre risque important lié à l’externalisation est l’augmentation des coûts de démarrage, c’est-à-dire l’ensemble des ressources consacrées à la recherche, à la sélection, à la contractualisation et à la mise en œuvre de l’externalisation.

Les coûts de sélection incluent les ressources allouées à l’évaluation des différentes alternatives pour le choix du prestataire ; il est essentiel d’examiner l’expérience, l’infrastructure, la culture qualité et la ponctualité de livraison. Les coûts de négociation et de contractualisation impliquent des réunions avec le prestataire sélectionné pour établir les accords de service, la définition du contrat et la gestion des politiques. Les coûts de mise en œuvre incluent le temps alloué par les employés internes au transfert du style, des normes et de la culture de l’organisation au prestataire, ainsi que l’adaptation au nouveau processus. 

❗Qualité insuffisante

Il existe un risque que le prestataire choisi ne dispose pas du niveau d’expérience, de compétence ou d’engagement nécessaire pour répondre adéquatement aux besoins de l’entreprise. Cela peut entraîner des erreurs, un non-respect des réglementations ou des retards, ce qui affecte négativement l’entreprise.

❗Impact sur l’atmosphère de travail

Un autre risque important de l’externalisation de la comptabilité et de la tenue de livres concerne l’impact sur le climat de travail, notamment lorsque l’on remplace un service comptable existant au sein de l’entreprise. Lorsqu’une entreprise décide de mettre en œuvre cette stratégie, les personnes directement concernées par l’activité peuvent être licenciées en raison de la suppression des postes transférés au prestataire, ce qui engendre incertitude, démotivation parmi les employés et baisse de la productivité, des conditions qui affectent finalement le climat organisationnel.

Conseils pour une externalisation réussie

Dans de nombreux cas, il est beaucoup plus avantageux de faire appel à une entreprise externe que de disposer d’un service ou de salariés internes affectés à une tâche aussi complexe que la comptabilité et qui n’est pas directement liée à l’activité principale de l’entreprise. Cependant, bien qu’il existe de nombreux risques associés, comme nous l’avons vu précédemment, il est possible de les éliminer ou de les réduire en adoptant de bonnes pratiques et en suivant certaines recommandations. Voici quelques conseils pour une externalisation réussie :

L’externalisation de la comptabilité et de la tenue de livres est devenue une stratégie très attractive pour les PME, les startups et, en général, pour toutes les entreprises recherchant des gains d’efficacité, des économies de coûts et une plus grande flexibilité. Comme nous l’avons vu, les avantages sont nombreux et, bien qu’il existe aussi des risques, il est possible de les atténuer en suivant de bonnes pratiques et recommandations. 

L’un des points les plus importants est de choisir un bon prestataire externe et la bonne nouvelle, c’est inutile de chercher longtemps : EasyBiz est là pour vous accompagner ! 

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Process to open a real estate business in Luxembourg

With a robust economy, a transparent legal framework and a steady demand for real estate, the Luxembourg real estate sector offers great opportunities for those wishing to start a business as agents, developers or property managers. However, setting up a real estate company in Luxembourg involves complying with several legal, administrative and professional requirements and following an incorporation process. All this is shown in detail below in an orderly and structured manner.&nbsp;&nbsp;

1. Determining the type of business 

Before starting any formalities in Luxembourg, it is essential to determine the type of real estate activity to be carried out. When thinking about real estate business, it is very common to think about the activity of a real estate agency or a real estate developer, but there are many more alternatives. Here are the main ones:&nbsp;

2. Conduct a market study

Once the activity to be carried out is clear, it is necessary to carefully prepare the business project before starting the legal process of incorporation and one of the first steps to be taken, if not the first, must be to make sure that the real estate business project is viable and sustainable. One of the fundamental elements required to start the analysis is a market study, it allows the collection of a large amount of data on different aspects:

3. Develop a business plan 

Once a market study has been carried out, it is necessary to create a business plan, which should include the information from the market study and incorporate additional elements related to the economic and financial aspects of the project.

4. Domiciliation of the company

Once the feasibility of the project has been verified and a solid business plan is in place, it's necessary to get things moving and find a suitable location to set up. For most real estate activities, such as those carried out by real estate agencies, development companies, or property management companies, it is necessary to have physical premises suitable for the activities to be conducted. However, some activities, such as real estate consulting, can be carried out from the owner's domicile if the owner operates independently, even if the company is incorporated. 

It is possible to <a href="https://easybiz.lu/en/blog/register-a-company-in-luxembourg">register the company</a> using a temporary address, and then change the registered office once the appropriate premises are available. 

5. Choosing the legal structure 

When setting up a real estate company in Luxembourg, it is necessary to choose the legal structure it will have. This is of great importance and should not be taken lightly as the legal structure affects aspects such as liability, start-up costs or governance structure. 

When it comes to open a real estate business in Luxembourg, some of the most recommended options are a Limited Liability Company (<a href="https://easybiz.lu/en/blog/creation-sarl-luxembourg">SARL</a>), a Public Limited Company (<a href="https://easybiz.lu/en/blog/sa-luxembourg-company">SA</a>) and in some cases a Limited Partnership (SCS) or a Partnership limited by shares (SCA) although other options may also be valid and even more adapted depending on the project you have in mind.  

6. Choosing a name for the company and checking its availability

Before creating the company, it is necessary to choose a name that it will bear. This name cannot be the same as that of an existing individual, association, or company. It is therefore advisable to check the availability of the chosen name to ensure that it is not already in use and to avoid rejection during the official registration. The availability check is completed by submitting an electronic <a href="https://www.lbr.lu/mjrcs/jsp/IndexActionNotSecured.action?time=1725354038143">application for a name availability certificate</a> to the Luxembourg Business Registers (LBR).

7. Opening of a bank account and deposit of the capital stock

Another step before incorporating the company is opening a bank account in the company's name and depositing the share capital. In doing so, the bank will issue a certificate of blocking of funds, which must be presented to the notary as proof. For this step, the final articles of association of the company are not required, but a draft of the articles of association is necessary.&nbsp;

This article provides a step-by-step guide to setting up a real estate business in Luxembourg.

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